Scrivener is a writing focused tool developed by Literature & Latte. One may question the usefulness of having a dedicated writing tool when Microsoft Word is a perfectly serviceable word processor and features all the layout and design tools you’ll need to prepare your manuscript for publishing.
What Scrivener offers is the power of focus. Word is a diverse tool with many applications. Scrivener is a tool just for writing.
The features Scrivener offers help writers gather information into easy to access locations, and refer to information as needed during the writing process. Then it’s all about word processing.
Scrivener is primarily a word processing tool. Sit down, limber up your fingers, and let the words pour out. That’s the primary function and use, and after only a short time using the tool, you’ll realize why Scrivener excels at this. Their word processing tool provides some options for layout, fonts, sizing, and spacing, but you’ll get the most out of Scrivener when you ignore most of that and just write. If you have a font, size, and spacing your prefer, you can easily build a template and start from there, so that each section you add will use your preset options.
I personally like to set my template to 6 x 9 and use Garamond 12 point to see an approximation of how the paragraphs will look in a print ready size. If you’re more accustom to the standard 8.5 x 11 (MS Word and Scrivener default to this size) you can always keep that sizing too. Remember, the major formatting and layout work will be done later, so don’t get hung up with settings at this point. Scrivener’s strength is in writing and word processing, with little interest in the final formatting choices.
The writing tool itself is simple and elegant. The word count runs on the bottom, and if you’re goal oriented like I am, you can set a word count target and the tool will update every few seconds so you can track your progress. I aim for 800 words a day, so when I sit down to write, I set myself a goal and Scrivener tracks my progression so I know how I’m doing and when I’ve exceeded my total. You can also set an overall target and see your progress toward completing the manuscript word count goal.
A surprisingly helpful and seemingly small feature is the “Typewriter View.” When this option is selected, the cursor and line of text you’re typing re-position to the middle of the screen when you type. Unlike MS Word’s word processor, which shifts down the page as you type and jumps to the next once the the page is full, Scrivener doesn’t care about pages as you write, and with the Typewriter View the balance of text and white space on the screen is maintained as you work. It may seem like a little thing, probably not even important enough to mention, but once you’ve used it, you’ll see how helpful it is to keep your eyes on the same level while typing. Not only did the Typewriter View help with focus while I write, it also left me feeling less strain on my eyes after prolonged writing adventures.
Scrivener is all about these little benefits to the writer. The developers clearly had writing as a focus when they created this software, and it shows in the simple tools and little elements designed specifically to enable and engage the writing process, with very little emphasis on design and layout.
Scrivener brings with it one more incredibly compelling reason to use it as your primary word processor. Organization.
Before I encountered Scrivener, I would create a file folder on my desktop, then generate a multitude of Word files and save them in this folder. This included at least one file for the main body of the work, an outline, a timeline with my word count goals, and at least four files for research. Often times the number of individual research files would exceed twenty. For a non-fiction piece, this would compromise source material, reading material, reference links, and a file with quotes copied in and sourced so I could easily use them in the body when the time came. For fiction, I would create a character worksheet for every main character, a short list of info for secondary characters, research about location(s) based on the setting of the story, and some number of theme or character trait research documents. Is my protagonist an aspiring athlete? Then I need a research page with details about that lifestyle, the work out routine, the income, the means an amateur converts to pro, etc..
By the time I finished a piece, the folder for that manuscript would be massive and often times needlessly confusing.
Scrivener does away with this. When you work in Scrivener, you’re not writing a single file, you’re working within a project. They call the project a “binder” and envisioning it this way can help clarify how it works. Your project is essentially a three-ring binder, and you’ve got dividers and labeled sections, with the various pieces stored in the correct locations. The goal here is ease of use.
The binder is managed with a column on the left, and provides nested style lists with all your content, easily organized into folders. Everything here can be customized. Design folders to suit your needs. Create templates to organize your research into coherent and easily referenced files. Add images, video, audio, and text files so you can include any and all material you think may be useful in writing your manuscript.
Once you begin to learn the ins and outs of Scrivener, you’ll find that creating custom folders and templates helps to keep you background work highly organized and accessible. Writing a scene with a secondary character you thought up a month ago? Forgot how you imagined them appearing? No worries, just expand the Character folder, click on the Character Sketch template you used when you dreamed this character up, and reference the information. Then click back to the scene you were writing and carry on!
Having important and useful information that close to hand not only saves time and gets you back to writing more quickly, but it also fosters good research and crafting habits. Your work will benefit from consistency in the earlier drafts, aiding in the editing process later.
Scrivener offers one more cool way to organize and prepare your writing. It’s called the “corkboard” and it allows authors to organize different pieces within the binder, to begin piecing together the manuscript. The most useful feature of the corkboard is the ability to add a synopsis to each element. You can write a short description or piece of reminder text for each scene or section, then organize with the corkboard to your liking. Need to move a character’s first scene to an earlier spot in the manuscript? No problem, just drag and drop the scene to the right spot on the board and the order is updated!
The last key feature of Scrivener we’ll look at today is the Cloud storage design. All files for Scrivener use a unique file type and store as a folder through Dropbox. It can take a few minutes to setup and get used to accessing and saving files this way, but once you learn the process, you’ll have the protection of knowing your documents are safely stored online. No longer will you need to fear file loss because of a computer crash or any other technical difficulty.
Scrivener syncs with Dropbox automatically, and will default to backing up your project five times. This means the most recent version, plus the four previous versions, are all saved to your Dropbox for you. On top of that, you can keep your current version saved, and Scrivener will always open the most recently updated file when you load the program. And you can do this across platforms. That means I can work on my Windows machine, save the binder to Dropbox, and if I think of something I want to note or I need to look up a piece of information, I can open Scrivener on my iPhone and see the same synced version.
Cloud storage provides reliability and ease of access, while ensuring the security of your files. Yes, of course you can upload your files from any word processor to Dropbox or another Cloud storage tool, but Scrivener requires it, and in doing so makes it that much more likely that your work will consistently updated and retained.
The Next Step
Alright, you’ve got your manuscript written, and you’re ready to send it to an editor or begin formatting for print. Scrivener’s role in your writing process is likely at an end.
Once you’ve prepared the manuscript, you’ll need to compile it into a single file, and select the file type to export. This, like most features of Scrivener, is relatively easy and painless. The “Compile” command provides some options about formatting and file type, but I find it easiest to export as a basic .DOCX file and work in MS Word to perform the layout and design.
It is worth noting Scrivener can export EPUB files. You can find the instructions for EPUB export, along with a wide range of tutorials, on this page.
And that’s Scrivener – a tool for writers to help them write. It is a potent and simple program that will aid in productivity and streamline the research and organization phase. I encourage any serious writers, particularly those with procrastination issues like I have, to give Scrivener a try. They offer free trials on their website, so you can experiment a little before you make up your mind.
Next week we’ll conclude the Writer’s Toolbox series with a look at Evernote, a cool application that can help keep your writing (and your life) organized and on track.